Article IV
Meetings of Members
Section 4.01. Place of Meetings. Any meeting of the members of the Association may be held at any place within Garrett Co., Maryland. The place at which a particular meeting of the members is to be held shall be stated in the notice of that meeting.
Section 4.02. Semi-Annual Meetings. The fall semi-annual meeting of the members of the Association shall be held on the Saturday immediately preceding Labor Day in September of each year. The purpose of this meeting will be to elect the Directors in accordance with these By-Laws whose terms have expired and to handle such other business as may properly come before the meeting. The spring semi-annual meeting of the members of the Association shall be held on the Saturday immediately preceding Memorial Day of each year. The purpose of this meeting will be to review the rules and regulations and to discuss matters of interest to the Association with respect to the forth-coming summer season and to transact such other business as may properly come before the meeting. Failure to hold the semi-annual meetings on the designated dates shall not work any forfeiture or dissolution of the Association.
Section 4.03. Special Meetings. A special meeting of the members of the Association may be called by the President, by a majority of the Board of Directors, or by a written petition signed by a member who has, or members who have, the right (under the Articles of Incorporation and the By-Laws) to cast one-fourth (1/4) of the votes on any question upon which the vote of the membership of the Association shall be required or desirable.
Section 4.04. Notice of Meetings. A written or printed notice stating the place, day and hour of the meeting and, in the case of a special meeting (or when required by any provision of the Act or the Articles of Incorporation, or by any other provision of the By-Laws), the purpose for which such meeting shall have been called, shall be delivered or mailed by the Secretary to each member (or group of members constituting a tenancy by the entireties, a joint tenancy, or a tenancy in common) owning a numbered lot in Sky Valley at least twenty (20) days before the date of the meeting. Unless the Secretary shall have been otherwise notified in writing, adequate notice of a meeting shall be deemed to have been given to any member if said notice is mailed to the address of the member appearing in the official Sky Valley Directory maintained by the secretary or supplied by such member of the Association for the purpose of notice. It is the responsibility of the owner to notify the Association of any change of mailing address or ownership of property. Notice of any meeting of members may be waived in writing filed with the Secretary of the Association before the time of the meeting, at the time of the meeting, or after the time of the meeting, or by attendance in person.
Section 4.05. Voting at Meetings.
Clause 4.051. Voting Rights. The voting rights of the members of the Association shall be as follows:
Clause 4.052. Method of Voting. A vote attributable to a numbered lot in Sky Valley shall be cast as follows:
(a) If the lot is owned by one person, the vote shall be cast by that one person.
(b) If the lot is owned by more than one person, either as tenants in common, as joint tenants, or as tenants by the entireties, the vote attributable thereto shall be deemed properly cast if cast by one of the tenants in the absence of any objection, or contrary vote, by any other of them.
(c) If a lot is owned by more than one person, either as tenants in common, as joint tenants, or as tenants by the entireties, and if two or more of them desire that the vote attributable to that lot be cast in different way, or one of them desire that it not be cast, then the vote attributable thereto shall be deemed properly cast if cast by not less than a majority in number of the tenants.
Clause 4.053. Proxies. Any person who is entitled to vote (as the sole owner of a numbered lot in Sky Valley or as one of a group of tenants by the entireties, joint tenants, or tenants in common owning such a lot) at any meeting of the members of the Association may vote in person or by proxy executed in writing or by a duly authorized attorney in fact. No proxy shall be valid after eleven (11) months from the date of its execution unless a longer time is expressly provided for upon the face of the proxy instrument. As used in these By-Laws, the term "proxy" shall be deemed to include ballots published in the newsletter of the Association or otherwise distributed to all members of the Association, which are executed in writing by a member or duly authorized attorney in fact for a member.
Clause 4.054. Quorum. A quorum shall be deemed to be present at any semi-annual or special meeting of the membership of the Association if at such meeting, at least one fourth (1/4) of the total votes capable of being cast in accordance with Clause 4.052 are present in person or by proxy unless otherwise specified as in Articles IX and X.
Clause 4.055. Election tellers. If a vote is needed at any meeting of the members of the Association, the President shall appoint at least two election tellers to count votes for that meeting. Election tellers shall be members in good standing of the Association. No person who is a candidate for the Board of Directors may be an election teller. The tellers shall have the time needed and shall exercise diligence to assure a fair and accurate count of the votes cast.